HomeGuides :: AssemblageArchivingFile System Autofiler

8.4. File System Autofiler

Background & Purpose

This tool archives your assemblies to a folder structure on your network, and allows for files to be named and stored in a particular folder structure.

Use the File System Autofiler

Select the Assemblies you wish you file.

Note:  You can select all or a portion of the assemblies using the common Windows keyboard commands (Ctrl+A will select all the assemblies on the list.  Shift+click and Ctrl+click work in this pane as well).

Right-click and choose Send to > File System Autofiler.
Double click the appropriate configuration (instructions)

If the configuration that you need is not in the list or the list is "blank", select "Choose another"

and select the file from the appropriate Workspace\Project\Config folder.
The File System Autofiler tool will open.
Here's a brief overview of the different fields in the File System Autofiler:
Destination - This is the location where the assemblies will be filed. If you have a variable (e.g. YYYYQQ in the Destination, edit that portion of the destination to include the appropriate year/quarter information).
Here's an overview of the columns in the File System Autofiler:
ID - This assembled content's file path and will reference the Working folder in your Assemblage Directory
Filename - The name of the PDF file that will be auto-filed.
Output Path - The path and filename of the document
Problems - If the Autofiler requires Assemblage to query your databases to resolve the file path, and the fields are not available, or not populated you will see these types of issues in this column.  Review the Problems column of the list  for any Problems and/or Warnings.  You can sort by this column which will place the assemblies to be filed in the order of the severity of the problem.
Files with a "missing out path" indicate that Assemblage is unable to map values and those files will not be saved until the issue is resolved.
Save Result - Upon saving will list the date and time of the saves
Once you have resolved all the problems you are ready to file

Choose "Save Files" to save all of the files in the list or Choose "Save Selected Files" if you only want to file those that you have highlighted.

If you need to cancel the save, simply select the "Cancel" button.
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