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40.15. Scanner Recommendations

Specifications

Recommended Model

In particular we like the Fujitsu fi-7160 model. It scans 40 pages per minute for single-sided copies and has a 50-page document feeder, at 300 dpi. It can also scan double-sided (which is a must). You can find it for about $950 to $1000 from a reliable vendor. This scanner cannot be networked.

Here's a link from which you may access the specification sheet and the operating manual for the Fujitsu fi-7160 model, as well as a list of distributors:

http://www.fujitsu.com/us/services/computing/peripherals/scanners/workgroup/fi-7160.html

Premier Models

There are other Fujitsu scanners that scan at a higher speed but are considerably more expensive.  We find the model recommended above to be adequate to meet the needs of daily workflow.  Here is a higher-end model for your reference if interested:

Fujitsu fi-7180: 50 pages in the doc feeder, scans 60ppm, 300 dpi; this scanner has a flatbed option:

http://www.fujitsu.com/us/products/computing/peripheral/scanners/fi/departmental/fi7180/index.html

Network Scanners

If physical space is an issue for your firm, and you'd like a scanner that multiple people can use, you might want to consider purchasing a network scanner. We recommend the Fujitsu N7100.

This model features a large touch screen, keyboard, and is smaller than many of its competitors. It scans at a rate of 25 pages/minute, and can be configured to scan at resolutions of 150, 200, 300, and 600 dpi (dots per inch). The automatic document feeder holds 50 pages at a time.

More specs and information can be found at: http://www.fujitsu.com/us/products/computing/peripheral/scanners/fi/network/n7100/index.html

Network scanners work great with Symphony Profiler as each person doesn't need a dedicated scanner to do their work.

Personal Scanners

If you have low volume (30-50 pages per day), the Fujitsu ScanSnap iX500 model works very well: https://www.fujitsu.com/us/products/computing/peripheral/scanners/scansnap/ix1500/

Don't be cheap, though - if you scanning a reasonable amount of paper each day/week, buy the Fujitsu fi-5530C (discussed above).

Note for hosted/remote scanning users:  You should check with your IT provider to make sure that a given personal scanner will work in your environment.  Some hosted environments don't support ad-hoc scanning with non-TWAIN scanners.  Symphony Profiler *does* support non-TWAIN scanners (even if your hosting environment does not), and is the recommended solution for remote scanning as well as any high volume scanning.

Flatbed

If you do not expect to be scanning odd pieces of paper (e.g., receipts, pages from books) often, you may be interested in purchasing an additional, inexpensive flatbed scanner. One popular model is the Xerox X7600i:

http://www.xeroxscanners.com/en/us/products/item.asp?PN=X7600i

It's about $75 and is considerably slower in comparison to the Fujitsu but should meet the infrequent need of scanning on a flatbed.

If on the other hand, you think you will have a frequent need for the flatbed feature, then consider the premier Fujitsu model that comes with the flatbed. As mentioned, it is considerably more expensive than the recommended Fujitsu model or the $75 for a separate inexpensive flatbed scanner, so you need to consider how often you would use this functionality in your purchasing decision.

Scanning Software

Remember, Worldox does not integrate with the scanner itself.  Rather, it integrates with the scanning software. Most scanners ship with the latest version of Adobe Acrobat.  Worldox integrates with all versions of Adobe Acrobat, however Trumpet strongly recommends against scanning using Acrobat version 8. Adobe made changes to the *workflow* of scanning in Acrobat 8, to the point where it is inefficient and cumbersome.  Therefore, if you are already using Acrobat 8, we strongly recommend purchasing the upgrade to the newest version of Adobe Acrobat (typically $99 for the upgrade).


Interesting note from a user with Worldox Web Mobile and an iPhone — One user reported that an app called Turboscan in the Apple App Store allowed them to photograph a document, convert to PDF and upload to Worldox via the Worldox iPhone app.  (This is not an endorsement from Trumpet — Just a recommendation that we are passing along).

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